Planning a case
By hand: A checklist rebuilt from memory for each client and country.
With Settio: Answer a few questions and get the steps, owners, deadlines and document list, counted back from the start date.
Immigration and relocation agency software
Case management software for immigration and relocation agencies.
Settio is case management software built for immigration and relocation agencies working in Europe and the Gulf, with the Swedish Migration Agency's work-permit process built in. It builds a step-by-step plan for every client from the destination country's rules, reads and cross-checks uploaded documents automatically, reminds everyone of deadlines, monitors permits after arrival and gives each employee a portal in their own language. Sweden is live and used by customers; Germany, France, the Netherlands, Denmark, Portugal, Spain, Belgium, Norway and the United Arab Emirates are supported too.
Where the time goes
The tasks that eat an agency's week, and what changes.
The same work, done once instead of chased by hand.
Collecting and checking documents
By hand: Files sorted into folders and compared by eye, mismatches found after filing.
With Settio: Uploads are read, linked to the right step and compared across documents, so mismatches show before filing.
Chasing clients and employees
By hand: Long emails, lost attachments and the same questions every week.
With Settio: One personal link: the employee sees their next steps, uploads from their phone and gets reminders in their language.
Keeping permits on track
By hand: Expiry dates in spreadsheets and salaries checked when someone remembers.
With Settio: Expiry tracked automatically, with monthly salary checks against the permit in Sweden, and renewal steps opened in time.
Working across countries
By hand: A different process and sources to look up for every destination.
With Settio: One workspace for every country, each case showing only its own country's steps and official sources.
What to look for
Six things immigration agency software must do.
The checklist to compare any tool against, Settio included.
Country-specific steps
Plans written from each destination's own rules and official sources, not a generic checklist or another country's forms.
Deadlines that move
Due dates counted back from the start date and recalculated when it changes.
Document checks
Uploads read and compared across documents, so a name or date mismatch shows before filing.
Client and employee portals
Client HR and each employee see their own part, in their language, without status emails.
GDPR and EU hosting
Access per client, retention and deletion, a public DPA and hosting in Europe.
Pricing per case
Costs that follow the cases you open, with unlimited consultants, so a quiet month costs less.
Which setup fits
The setups agencies use, honestly compared.
Spreadsheet or database tracker
Free and flexible for the first cases. Knows no permit steps, moves no deadlines, and documents end up in email.
General legal case management
Good for time, billing and matters. You build every country's steps yourself and keep them up to date.
Global mobility platforms with their own services
Strong for large employers' programmes. Many also sell immigration services to those employers, so check whether an independent agency gets the software alone.
US-focused immigration tools
Deep for US forms and filings. Little or nothing for the Swedish Migration Agency or other European authorities.
Settio
Built for European and Gulf permits: plans per country, document checks, client and employee portals, monitoring, priced per case.
Countries
One workspace for Sweden, Germany, France and more.
Sweden
Live and used by customers: work permits, EU Blue Card, ICT permits, family members, arrival, the first weeks and salary monitoring against dated thresholds.
Germany
Full country plan written against the authorities' own pages: Blue Card, skilled-worker routes and family reunification.
France
Full country plan written against official pages: talent passport routes, work authorisations and family members.
More of Europe and the Gulf
The Netherlands, Denmark, Portugal, Spain, Belgium, Norway and the United Arab Emirates have full plans; every other EU and EEA country, Switzerland and five Gulf states have starter plans your team adapts.
Another country?
Working with a country that isn't listed? Tell us: we're happy to help and to coordinate it with you.
Who it is for
Built for agencies first.
- Immigration and relocation agencies running many clients and many destinations
- Consultants who want every client's hires and deadlines on one board
- Agencies that want to offer permit monitoring per holder, billed automatically
- HR teams moving people into Europe and the Gulf (see the HR page)
FAQ
Questions, answered.
Which software helps relocation agencies save time?
Settio is software for immigration and relocation agencies. It plans every permit and move step by step, checks documents automatically, reminds everyone of deadlines, monitors permits after arrival and gives employees a portal in their language, so consultants spend less time on checklists, chasing and re-checking.
What is the best case management software for an immigration agency in Europe?
Look for country-specific permit steps, deadlines that move with the start date, automatic document checks, client and employee portals, EU hosting and pricing per case. Settio is built for exactly that for Sweden, the rest of Europe and the Gulf; tools built for US immigration rarely cover European authorities.
Is there work-permit case management software for Swedish immigration agencies?
Yes. Settio follows the Swedish Migration Agency's employer process (advert, offer, union statement, employer e-service, the employee's part, decision) for every case, and monitors salary and expiry after the permit is granted.
Is there relocation software for small agencies?
Yes. Settio's Pay as you go plan has no monthly fee and charges per case you open, with unlimited consultants and the first real case free, so a one-person agency pays only for real work.
Does Settio work for Swedish relocation agencies?
Yes. Sweden is Settio's live country: work permits, EU Blue Card, ICT permits, family members, arrival, the first weeks and salary monitoring against Migrationsverket's thresholds, used by customers today.
Can an agency use it for Germany and France as well?
Yes. Germany and France have full country plans written against the authorities' own pages, in the same workspace as Sweden. Each case shows only its own country's steps and sources.
How much does it cost for an agency?
Agencies pay per case they open, with every feature on every plan and unlimited consultants. The first real case is free, practice cases are free and there is a 30-day free trial with no card. Settio costs about 5 to 10% of what an agency charges per case.
Is Settio software only, or also an immigration service provider?
Software only. Some global mobility platforms also sell immigration and relocation services to employers; Settio never does, so an independent agency can use every feature without competing with its own vendor for clients.
Is there case management software for a relocation and immigration agency in Sweden?
Yes. Settio runs the whole client journey in one place: the quote from your price list, the work permit through the Swedish Migration Agency's steps, documents, the decision, then housing, population registration, schools and the first weeks, with milestone invoices exported to your accounting.
Does it replace our immigration adviser?
No. Settio supports decisions with plans, checks and reminders; it is not legal advice, and the authority decides every application.
Where is our data stored?
In the EU. The data processing agreement and the subprocessor list are public on the Trust page.
Keep reading
- Settio for immigration agencies
- Every feature on one page
- Plans and pricing
- Free tools and guides for Sweden
Informational only. This guide is not legal advice. Always verify requirements with official government sources before acting. Facts checked 11 October 2026. About this information